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Accounting Specialist, Department of Biology, Geology, and Environmental Science, UT - Chattanooga

Position Number: 6264351
Location: Chattanooga, TN
Position Type: Business - Accounting

Accounting Specialist, Department of Biology, Geology, and Environmental Science, UT - Chattanooga
Chattanooga, TN, United States

Job Identification: 3227
Job Category: Financial
Posting Date: 05/30/2025
Job Schedule: Full Time
Locations: 702 Mocs Alumni Drive, Chattanooga, TN, 37403, US

Job Description
The Accounting Specialist will provide departmental financial oversight, departmental payroll and personnel management. The position will support multiple administrative support activities, and some general office support.

Responsibilities
Budgeting and Financial Management

Accountable for internal and external budgets in excess of $5,000,000; manage an additional 40-50 grants, awards, and start-up funds; reconcile all accounts each month and advise the department head and principal investigators of account balances and budgetary requirements; prepare and maintain detailed spreadsheets for each account; responsible for fiscal year close-out ensuring accounts are not overspent; distribute, verify, and reconcile department procurement card each month; collect appropriate documents and set up new vendors; process equipment, supplies, and contract invoices for payment; initiate contracts in the Contract Management System; generate multiple budget transfers and revisions; and identify and rectify financial issues in a timely manner, ensures adherence to UT guidelines.

Payroll

Prepare and enter biweekly timesheets for full-time and part-time staff, student assistants, and work study employees; review biweekly and monthly check registers and payroll distribution reports to verify payroll and accounting accuracy; initiate additional pay requests as needed each month; compile adjunct and overload pay requests each fall and spring semester as well as summer pay requests for each of 3 summer terms; ensure completion of effort certification for monthly employees who are paid from restricted accounts; and identify and rectify payroll issues in a timely manner.

Personnel

Meet with all new faculty, adjuncts, graduate assistants, student assistants, and term research employees for department orientations and completion of required hire paperwork; hand deliver all sensitive documents to Human Resources or CAS Dean's Office; initiate stipends and tuition fee waivers and collect contracts for graduate assistants; act as liaison between T/TT faculty, the department reappointment, promotion, and tenure committee, the department head, and the dean; utilize Interfolio and Oracle to compile information as requested by department search committees and the department head, and initiate terminations in Oracle; maintain inventory of records according to University policy.

Administrative Support

Provide administrative support and problem-solving assistance to the department head; attend department meetings and take notes as back-up to Administrative Support Assistant; communicate with the Scholarship Office regarding the awarding of 10+ departmental scholarships; work with department head and BGE Student Awards/Relations Committee to prepare letters, awards, and certificates for scholarship recipients and multiple other departmental student awardees; assist BGE Student Awards/Relations Committee with the planning and implementation of a fall meet-and-greet and a spring awards banquet for department majors, faculty, and staff; and provide information, coordinate, and help edit 5-year review documents for 4 programs.

General Office Support

Serve as back-up to the departmental Administrative Support Assistant - assist students/visitors, handle travel issues, transcribe minutes, etc... as needed.

The ideal candidate will possess the following:

Computer skills
Accounting skills and knowledge
Analytical skills
Prioritization and multitasking skills
Communication and interpersonal skills
Planning and organizational skills
Ability to focus on minute details
Ability to work independently in a fast-paced department

Application Instructions: Applications will be reviewed as received and interviews can begin as soon as 7 days from posting. Interested individuals should provide (1) a cover letter addressing professional experience relevant to each required and preferred qualification, (2) a resume, and (3) complete contact information for 3 professional references.

Review of applications will begin June 6, 2025 and continue until the position is filled. Applications received by this date will receive priority consideration.

Salary Range: $48,000-$50,000

Qualifications
Minimum Qualifications: High school diploma or GED and four years of accounting experience in an office setting; two years of experience equates to one year of post-high school education.

Preferred Qualifications: Bachelor's degree and four years of complex accounting and personnel experience in an office setting; knowledge of Oracle, CMS, Banner, Canvas, One Drive, Outlook, Word, Excel, Adobe Acrobat, SharePoint; and knowledge of Human Resources protocol regarding the collection of hiring documents such as the I-9 and W-4 forms.

About Us
The University of Tennessee at Chattanooga is in the heart of one of Tennessee's largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs-at both the master's and doctoral levels. UTC and Chattanooga-nationally recognized for its downtown redevelopment and wealth of outdoor recreation-are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.

Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.

UTC is a driving force for achieving excellence, and our mission is to actively engage students, faculty and staff; embrace diversity and inclusion; inspire positive change; and enrich and sustain our community.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3227/?mode=location